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CHICO SENIOR SOFTBALL CLUB INC
Annual Meeting Minutes 2/28/2007
The meeting started at 6:30 pm at the CARD Office. President Jim Pierce, Treasurer Randy Hutchinson, board members, Charlie
Boales, Doug Hasse, Doug Keister, Mike Stevens, Lefty Chell, Jimmy Jackson and commissioners BillGardner and Bill Webster
were in attendance. Approximately 30 other members were in attendance.
The meeting started with past president John Kranz inducting Mike Stevens and Phil Roberts into the Chico Senior Softball
Hall of Fame.
President Pierce welcomed the attendees and explained highlights for the coming year. Items covered were the possible
expansion of the middle division to six teams, the new website, www.chicoseniorsoftball.com the Google discussion group, plans
to advertise, a request for sponsors and a financial report of the status of the club. Pierce introduced the board members
and the commissioners in attendance and encouraged members to use the website to get updated information and to contact league
officials. He also explained a new scorekeeping system because of the loss of longtime scorekeeper Bob Sunkler. Mention was
also made that players may elect to play in two divisions which will help fill out the teams and encourage more players to
move up. Pierce then opened the meeting for discussion and questions. Questions were asked about the cost of the website ($200)
and sponsorship costs and requirements.
The meeting was adjourned at 7:15 and members were encouraged to go to tables that were set up to submit their 2007 application
form.
Report submitted by Doug Keister 3/6/2007
CHICO SENIOR SOFTBALL CLUB, INC
Minutes of the Board of Directors February 21, 2007
Meeting called to order at 6:30 P.M. by President Jim Pierce
Present: President Jim Pierce, Vice President Doug Hasse, Treasurer Randy Hutchison, Secretary Pete D’Avignon,
Board Directors Lefty Chell, Doug Keister, Mike Stevens. Absent: Charlie Boales, Jim Jackson. Guests in attendance: Bill Webster,
Open Division League Commissioner.
No Treasurers report: Annual Budget was presented for review and approval. After review and changes the budget was approved
for 2007.
Minute of the February 1, 2007 Board meeting were accepted as presented.
The annual meeting was confirmed to be held 6:30PM Wednesday Feb.28th at CARD
Player drafts were confirmed to be held at CARD beginning at 6:30 PM Tuesday March 20, for the Open divisions, Wednesday
March 21, for the Veterans division, and Thursday March 22, for the Masters division.
Mike Stevens will look into the costs of making a Senior Softball banner to hang on the backstop at Sycamore, which will
include our sponsors names or logos.
Pierce and D’Avignon prepared the newsletter and signup sheets. They were mail to all 2006 registered players.
Mailing lists were updated to include players who did not signup in 2006. Packets will be sent to 100 non- returning players.
Hutchison was authorized to spend $300 to purchase ads to announce our senior league.
D’Avignon is to get samples of scorecards and batting order slips for umpires and manager.
Stevens presented the sport shirts that will be given to the 2006 sponsors in appreciation of their support and passed
out the same type shirts to the Board members to wear at club.
It was recommended that team jerseys and hats be ordered as soon as possible to avoid shortages of certain items. It was
suggested that a managers meeting be held with the commissioners and the board as soon as can be scheduled.
Discussion was held to hold the draft in the Open division to six teams of 12 players each. The remaining player pool
would be considered for draft in the Veterans division with the hope that that division could be six –twelve man
teams. Remaining players would comprise the pool for the Masters division. Final determination of the number of teams in a
division would be based the total number of player sign-ups.
Bill Gardner has accepted the position of league commissioner for the Veterans division. Bill, Roy Vanoni, Masters commissioner,
and Bill Webster, Open commissioner are scheduled to hold a meeting with the executive committee Monday February 26 at Travidia
At 4 PM. Division. Discussions will be held to formulate the authority and responsibility of the commissioners.
It was decided by the Board that each commissioner will have access to at least two board members to act as a three-man
committee in cases where the commissioner needs guidance or support.
Meeting adjourned at 8:30 P.M
Next meeting to be held at 6:30 on Wednesday March 14th, 2007 at Travidia conference room.
Addendum
Discussion to join the Chico Chamber of Commerce. It would be a source of sponsors, would link our website to theirs,
have recruiting potential from their members. Motion to table until a later date to allow more investigation of the feasibility
of membership.
Bill Webster spoke to CARD about furnishing umpires and announced that they are holding ASA umpire training March 21,
29 if anyone is interested in attending.
The proposed pay for senior umpires will be $18 per game, same as last year. This year umpires will be expected to keep
the scorecard and turn it in after the game. Procedure will be discussed at the meeting of commissioners.
Respectfully submitted
Pete D’Avignon , Secretary
CHICO SENIOR SOFTBALL CLUB,INC
Minutes of the Board of Directors February 1, 2007
Meeting called to order at 7:01 P.M. by President Jim Pierce
Present: President Jim Pierce, Vice President Doug Hasse, Treasurer Randy Hutchison, Secretary Pete D'Avignon, Board Directors
Lefty Chell, Jim Jackson, Doug Keister, Mike Stevens.
Absent: Charlie Boales
Guests in attendance: Bill Webster, Open Division League Commissioner..
Treasurers report: $200 authorized website. Year end financial report submitted. Suggested the books be checked by an
auditing committee.
Minute of the January 11, 2007 Board meeting were accepted as presented.
Content and timeline were discussed to get the website functional. Keister reported that some items have been uploaded
to the site. A link was put on home page to connect to the Google forum.
Updating will continue as information is submitted to Keister or D'Avignon.
The annual meeting was scheduled for Wednesday Feb.28th at CARD subject to room availability.
The player drafts were scheduled for March 20, 21, 22, at CARD subject to room availability.
The practice schedule was set to begin on Monday, March 5, and continue weekdays until March 29. Saturday practice will
be from 8:00 am to 12:00 noon. The field assignment will be made according to CARD schedule. League play was scheduled to
begin on Monday April 2, 2007. Final game times will be scheduled after signups and draft to determine how many teams in each
division.
Pierce and D'Avignon will follow up on preparing the newsletter and updating the signup sheets, arrange for printing and
mailing. They will meet with CARD to confirm all dates.
D'Avignon will update the mailing list to include players who did not signup in 2006.
Hutchison will look into selling ads space on our website to offset costs.
Stevens and Hasse are to design and get quotes for logo'd shirts to be given to our 2006 sponsors in appreciation of their
support and to the Board members for official functions.
Suggestions:
have a banner made for Sycamore to include our sponsors.
promote the website and Google forum on all our documents.
allocate money for an ad campaign to solicit new players.
have pizza and beer events to promote signups.
have a meeting with team managers soon after they are assigned.
have a meeting with the league commissioners to establish policy
establish a program to train umpires and scorekeeper.
review the need for scorekeepers, have the umpire keep the line score.
Announcements:
Roy Vannoni has been appointed league commissioner for the Masters division.
Meeting adjourned at 8:21 P.M
Next meeting to be held at 6:30 on February 21, 2007 at Trivida conference room.
.
Respectfully submitted
Pete D'Avignon , Secretary
CHICO SENIOR SOFTBALL CLUB,INC
Minutes of the Board of Directors January 11, 2007
Meeting called to order at 7:03 P.M. by President John Kranz
Directors present: Randy Hutchison, Lefty Chell, Charlie Boales, Doug Hasse, Doug Keister, Jim Jackson, Pete D'Avignon,
Mike Stevens. Absent: Jim Pierce
Guests in attendance: Bill Webster.
New two year term members seated were Mike Stevens, Pete D'Avignon, Jim Jackson, Doug Hasse, Doug Keister. Returning to
complete their terms were Randy Hutchison, Jim Pierce, Charlie Boales, Lefty Chell
Treasurers report: presented and approved. Randy Hutchison commented that the Board needs to apply the tenents of the
By-Laws in accordance with good corporate practices.
No minutes of previous meeting were available.
Motion: To accept and pay bills presented.
Election of Officers for 2007: Jim Pierce, President, Doug Hasse, Vice President, Randy Hutchison, Treasurer, Pete
D'Avignon, Secretary.
John Kranz reported on the 2006 season, then,turned the meeting over to vice president, Doug Hasse.
Board approved purchase of recognition awards to th 2006 team sponsors. Doug Keister was asked to give prints of teams
to Mike Stevens for framing and presenting to the sponsors.
Motion to approve $200 for Doug Keister to develop a web site for the CSSC,Inc. Approved
Discussion was held on appointing division commissioners for the coming season. Bill Webster volunteered for the Open
Division, and board members will seek out candidates for the Veterans Division and the Masters Divison.
Randy Hutchison presented a task list compiled by board members to identify, prioritize and assign board members to be
responsible to execute the tasks.
Discussions followed, items were catagorized , prioritized, and assigned to individual board members or teams of board
members depending on the type of task assigned. John Kranz volunteered to assist in preparing the season schedule
The resulting task list and assignments is attached as page two of these minutes.
Next meeting to be held at 6:30 on February 1, 2007.
Meeting adjourned at 8:24 P.M.
Respectfully submitted
Pete D'Avignon
Secretary
Attachment to Chico Senior Softball Club Board Minutes January 11,2007
TASK Priority Board Members Responsible
Operations Jim Pierce Jim jJackson
Fields & facilities 1 Jim Pierce Jim jJackson
Scorekeeper - training etc. 2 Doug Keister Pete Davignon
Umpire training/mgmt 2 Doug Keister Pete Davignon
Equipment management
Communications 2 Doug Keister Pete Davignon
Newsletters 2 Doug Keister Pete Davignon
Web site 2 Doug Keister Pete Davignon
Recruiting 2 Doug Keister Pete Davignon
Sponsors 2 Mike Stevens
Players
Commissioners
Manager involvement 3 Doug Hasse Charlie Boales Lefty Chell
Competition 3 Doug Hasse Charlie Boales Lefty Chell
Drafts & player adds 3 Doug Hasse Charlie Boales Lefty Chell
Rules & consistency 3 Doug Hasse Charlie Boales Lefty Chell
Administration
Field Rental 1 Jim Pierce Jim jJackson
Elections
Insurance 1 Jim Pierce Jim jJackson
Calendar - what?/when? 1 John Kranz Randy Hutchison
CARD Relations 1 Jim Pierce Jim jJackson
Uniforms 3 Doug Hasse Charlie Boales Lefty Chell
Finance & Accounting Randy Hutchison
Cash mgmt/controls 1 Randy Hutchison
Tax return
Budget
Non profit compliance
Unassigned Tasks
Archives
Future
History
Networking
Other cities
Picnics & socials
Player incidents
Player input
Sport development = bowling etc.
Hall of fame
Tournaments
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